Scripts to Extract Rows and Columns from Many Excel Files

I had to aggregate rows and columns from about 100 MS Excel spreadsheet files from different sheets in the spreadsheets, they were reports filed by a hundred different offices, all the same format. Each extract was in a tab delimited format to throw into another spreadsheet. The first script combines all the rows in many Excel files into one file. The second script combines all the columns in many Excel files into one file. Why is this a common problem? Well MSExcel is a cheap and common report and analysis tool, everyone knows Excel and therefore everyone uses it. It is a common solution to have a bunch of people fill out a spread sheet, it is common to need to combine the spreadsheets into one file to analyze them.

The code is quick, dirty and ugly to boot. But it worked like a charm, in a couple hours of scripting I saved some people many many hours of screwing around with the 100 spreadsheets cutting pasting or making errors.

# Get rows from many Excel spreadsheets in a directory
###################################
#! /usr/local/bin/perl -w
    use strict;
    use Spreadsheet::ParseExcel::Simple;

my $excel_directory = 'Budget';
my $out_directory = 'xxxout';
opendir(EXCELDIR, $excel_directory) || die ("no excel directory");
my @excelfiles = readdir(EXCELDIR);
closedir(EXCELDIR);

chdir($excel_directory);
       my $LPHname;    # String to hold Local Public Health Name.
       my @sheetarray; # Array to hold the row.
       my $sheetcount; # Array element in the row.
       my $sheetname; # Name of the Excel spreadsheet.
       my $sheettemp;  # Temporary string to hold row for join.
       my $cellnumber;  # Cell number in the row.
       my $cellwanted;  # Cell number in the row.
       my $rowwanted;  # Row number wanted.
       my $county_namecell;  # Cell for county name.
       my $county_namerow;  # Row for county name.
foreach my $exxfilename (@excelfiles){
   if ($exxfilename =~ /^.+.*/) { next; }
   my $xls = Spreadsheet::ParseExcel::Simple->read($exxfilename);
   foreach my $sheet ($xls->sheets) {
       $sheetname= $sheet->{sheet}->{Name}; # Sheet Name
       if ($sheetname !~ '2007 Budget') { next; }
       $sheetcount=0;
       $county_namecell=11;
       $county_namerow=1;
#      $cellwanted=4;
       $rowwanted=11;

       while ($sheet->has_data) {
            my @data = $sheet->next_row;
            $sheetcount++;
         if ($sheetcount==$county_namerow){
            $cellnumber=0;
            foreach my $ttcell (@data) {
                $cellnumber++;
                if ($cellnumber != $county_namecell ){next;};
                 $sheettemp=$sheetarray[$sheetcount];
#                 $sheetarray[$sheetcount]=join("t",$sheettemp,$ttcell);
                 $LPHname=$ttcell;
            }
         }

#        if (($sheetcount < ($rowwanted-1)) ||
               ($sheetcount > ($rowwanted+7))){next;}
         if ($sheetcount != $rowwanted){next;};
         $cellnumber=0;
         $sheetarray[$sheetcount]=join("t",$sheettemp,$LPHname);
         foreach my $ttcell (@data) {
            $cellnumber++;
#            if ($cellnumber != $cellwanted ){next;};
            $sheettemp=$sheetarray[$sheetcount];
            $sheetarray[$sheetcount]=join("t",$sheettemp,$ttcell);
         }
       }
    }
    foreach my $sheetline (@sheetarray){
        print $sheetline,"n";
    }
}
exit


###############################################################
# Column extract.
# Get columns from many Excel spreadsheets in a directory
###############################################################

#! /usr/local/bin/perl -w
    use strict;
    use Spreadsheet::ParseExcel::Simple;


my $excel_directory = 'TEST';
opendir(EXCELDIR, $excel_directory) || die ("no excel directory");
my @excelfiles = readdir(EXCELDIR);
closedir(EXCELDIR);

chdir($excel_directory);
       my @sheetarray; # Array to hold the row.
       my $sheetcount; # Array element in the row.
       my $sheetname; # Name of the Excel spreadsheet.
       my $sheettemp;  # Temporary string to hold row for join.
       my $cellnumber;  # cell number in the row.
       my $cellwanted;  # cell number in the row.
       my $rowwanted;  # row number wanted.
       my $county_namecell;  # cell for county name.
       my $county_namerow;  # row for county name.
foreach my $exxfilename (@excelfiles){
    if ($exxfilename =~ /^.+.*/) { next; }
    my $xls = Spreadsheet::ParseExcel::Simple->read($exxfilename);
    foreach my $sheet ($xls->sheets) {
       $sheetname= $sheet->{sheet}->{Name};


# Name the sheet to take stuff out of.
       if ($sheetname !~ '2007 Budget') { next; }
       $sheetcount=0;
       $county_namecell=11;
       $county_namerow=1;
       $cellwanted=2;
       $rowwanted=5;

       while ($sheet->has_data) {
            my @data = $sheet->next_row;
            $sheetcount++;
          if ($sheetcount==$county_namerow){
             $cellnumber=0;
             foreach my $ttcell (@data) {
                $cellnumber++;
                if ($cellnumber != $county_namecell ){next;};
                $sheettemp=$sheetarray[$sheetcount];
                $sheetarray[$sheetcount]=join("t",$sheettemp,$ttcell);
             }
          }
          if (($sheetcount < ($rowwanted)) || ($sheetcount > ($rowwanted+5)))
             {next;}
#column boundary starting from rowwanted and getting cellwanted column.
#         if ($sheetcount != $rowwanted){next;};
             $cellnumber=0;
             foreach my $ttcell (@data) {
                $cellnumber++;
                if ($cellnumber != $cellwanted ){next;};
                $sheettemp=$sheetarray[$sheetcount];
                $sheetarray[$sheetcount]=join("t",$sheettemp,$ttcell);
          }
       }
    }
}
foreach my $sheetline (@sheetarray){
    print $sheetline,"n";
}
exit

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