How to filter your Gmail like a pro

Gmail has become an indispensable tool for communication in daily life for many users, but if they can not have their inbox under control, the task of reviewing the messages can become overwhelming. So in this article will help you to organize your Gmail using filters. We will share with you all the advanced features and tricks to filtres your posts as a professional.  filter gmail

What are Gmail filters?

Gmail filters help you manage incoming messages from your inbox and automate actions, so you can create filters to send messages from a sender directly to the spam folder, you can add labels to identify certain messages and also possible renviar autoresponders.

Steps to create a Gmail filter

To start creating your filter, the first thing to do is log into your Gmail account and then follow these steps:

Step 1: Find the settings menu as a gear, located in the upper right corner of the page, and displays the menu. Click “Settings”.

Step 2: In the new page select the tab “Filters”. Go to the end of the page and click “Create a new filter”.

 filters

Step 3: You will see the following page. From here you can apply any of the following configurations and advanced filters.

8 filters and advanced settings for Gmail

1. Mark emails as read automatically

If you check your account

very often alerted by the notifications of new posts and to open your inbox to see important messages were not really deserving your immediate attention, there is a simple way to automatically mark the emails as read. You can use this filter to the emails that come to you regularly about tracking a purchase, an account monthly reports, newsletters and more.

Follow the steps to create a new Gmail filter and applies the following:

Step 1. Write in the “From” domain or a specific address. For example, I can filter all email notifications of the domain “@ google.com” or just an address as analytics-noreply@google.com filter. Click on the “Create a filter with these criteria.”

Mark <strong>messages</strong> as read automatically

Step 2. In the new window, check the “Mark as Read” and click on the “Create Filter”.

Mark <strong>messages</strong> as read automatically

Ready, then every new mail from that domain or e-mail address will appear as if it is read to get to your inbox.

2. Automatically archive messages

When you Archive an email, and you will not see in your inbox, but still you will keep in your Gmail account, and thus cleaner will keep your inbox. You can access your archived messages through the label “All” in the left sidebar of the page, or also by the internal search.

To create a filter and automatically archive messages from a sender, follow the steps to create a new Gmail filter and applies the following:

Step 1. Write in the “From” domain or a specific address and click on the “Create a filter with these criteria.”

automatically archive <strong>messages</strong>

Step 2. In the new window, check the “Skip the Inbox (Archive it)” and click on the “Create Filter”.
Usually, new messages from that sender and will go through your inbox, be filed in front.

archive <strong>messages</strong> automatically

3. Organize tag messages

Gmail, unlike other email services do not offer folders to store your posts, but instead uses the tags, which are much more flexible and effective. You can use them to organize your messages into categories or groups, such as “Family”, “Work”, “report”, etc.. Moreover, the same message can apply multiple labels.

For example, to save messages from a co-worker under the label “Work”
To create a filter and automatically apply a label to messages from a sender, follow the steps to create a new Gmail filter and applies the following:

Step 1. Write in the “From” domain or a specific address and click on the “Create a filter with these criteria.”

organizing <strong>messages</strong> with labels

Step 2. In the new window, check the “Apply the label” and click the box next to it says “Choose a label.” From the drop-down list and select a label that had or create a new one.

"

Step 3. If you create a new label, type a name and click the “Create” button.

organizing <strong>messages</strong> with labels

Step 4. Finally click “Create Filter”. Usually, new messages from that address will automatically be added to the label you chose.

4. Filter messages from multiple senders simultaneously

can create one filter for several different email addresses. So you can automate actions to a group of senders, for example to your clients, your friends in a club, your favorite newsletters, etc.. To create a filter for messages from multiple senders, follow the steps to create a new Gmail filter and applies the following:

Step 1. Write in the “From” email each separated by the word “OR” (without quotes), thus: “correo1@gmail.com correo2@gmail.com OR OR correo2@gmail.com” and do Click on the “Create a filter with these criteria.”

Filter <strong>messages</strong> from multiple senders at once

Step 2. In the new window triggers the action of your choice. For example, let’s apply the label “Bulletins” and archive messages, actions have already learned in previous filters. Finally, click on the “Create Filter”.

Filter <strong>messages</strong> from multiple senders at once

Ready, now all messages from those senders are automatically apply the action you chose.

5. Filter existing messages

If your inbox is already a mess and you have too many messages to different recipients who have already received and want to quickly sort again Gmail filters you can save the situation. Follow these steps:

Step 1. Open a message, click on the drop down “More” and select “Filter messages like”.

Filter <strong>messages</strong> existing

Step 2. In the new window, click on the “Create a filter with these criteria.” Apply the actions of your choice and finally click on the “Create Filter”.

6. Create temporary secondary addresses

One of the wonders of Gmail is the ability to create multiple e-mail resulting from your primary account. Just add the plus sign (+) after your username can create temporary secondary addresses will get you out of trouble when you need to subscribe to a page and avoid spam. Also you can use to customize your e-mail according to different situations.

Some examples: “spam@gmail.com MyAddress +”, “+ foro@gmail.com MyAddress”, “+ trabajo@gmail.com MyAddress.”

can create filters and automate actions for messages sent to each of the secondary addresses, and so directly delete messages, archiving or apply labels. To create a filter to a temporary address using the “To” field.

7. Colored labels to Mail

you may have noticed that the filters go hand in hand with the labels, so we will go on making the most of this powerful combination of tools. Gmail lets you assign different colors to each label. In the left sidebar you will see all your labels, just click on the arrow next to each label and choose a color for each.

colored labels for <strong>messages</strong>

8. More useful filters

We recommend creating some of these filters to better organize your message:

  • “Bulletins”: not all pages spammers, no blogs, magazines and forums with interesting information you might want to keep. If you subscribed to some newsletters, you can create a special filter and add a label to keep track of them.
  • Finance: Create a filter for your bank statements, movements and purchases. You can add a label with the same name.
  • Social network: if you are someone who likes to keep the notifications of your favorite social networks, you can create filters to archive all these messages and save them under a single label.
  • Spam: create a filter for all the spam you get, writing in the “Has the words” the following: “unsubscribe OR OR unsubscribe to stop receiving”.

Advice and tips

      Edit or

delete

      filters

    • : If you missed or need to change the rules for a filter, just do cic in the setup menu of your account in the form of gear, located in the upper right of the Gmail page, choose the “Settings” on the new screen and select the tab “Filters”. There you will see all your filters and each side of the links to edit or delete them.

We have a guide

  • two Gmail practical tricks that help you customize the buttons on your inbox and label messages before sending.

 

Conclusion

Gmail filters are a powerful way to keep your inbox organized, you avoid wasting time exploring among many messages and you can use them in an effective way to divert the spam. With these tips and you can filter and consecrate as Gmail guru.

Leave a Comment